Digital Receipts is the ultimate hands free way of getting receipts into expense report. For employees when they get out of a taxi, book an airfare, check out of a hotel or drop off their hire car, their receipt will simply turn up in their receipt vault.

ProSpend's digital receipt module sends the receipt directly to the employees portal and can either be matched to a credit card expense or an e-claim can be automatically created.

Travel spend on Credit Card

A daily feed is enabled with your travel management company and when a trip is paid, trip receipt is matched to the employee in ProSpend. All their receipts are sent to their receipt vault and automatically matched to the expense line from the credit card feed.

The data we receive includes all the travel information like airline, itinerary, passenger, ticket number, etc. And as the data is direct from the merchant, the GST amount is what the merchant has charged, not the calculation provided by the credit card company.

This enriched data is used to auto-fill the expense line, making it easy for the employee and improving spend visibility and reporting.

e-Claims on an account

For companies using an account with their travel management company, a daily feed is enabled with the following workflows:

1. Individual e-claims
   An individual e-claim and expense line is created automatically for the traveller. The daily feeds adds any new trips to that claim.
   The e-claim can be submitted for approval at any time by the employee during the month. At the end of each month, all e-claims are closed making sure the employees submit in the correct billing cycle. Click here to read about Bill Cycles.
2. Consolidated e-claim for an account
   One e-claim is created automatically in central AP portal and the daily feed adds any new trips to that claim. The claim is automatically closed at the end of the calendar month and then can be reconciled back to the statement from the travel management company using our reporting.
    

e-claims with Uber

For companies on a business for Uber account, a daily feed is enabled. When a trip is paid, the trip receipt is matched to the employee in ProSpend. All their receipts are sent to their receipt vault and an e-claim and expense line is created automatically for them. The daily feed adds any new trips to that claim.

The e-claim can be submitted for approval at any time by the employee during the month and at the end of each month, all e-claims are closed making sure the employees submit in the correct billing cycle.

e-Invoices

A daily feed can be enabled for a supplier. When a tax invoice receipt is created, that data is sent to ProSpend and matched to a supplier. An e-invoice (Supplier Payment Request) is automatically created through the ProSpend invoice module and all the features of a supplier module are available.

Approvals

With flexible approval options, claims can be routed through a defined approval workflow. Approvers are alerted as soon as a claim is submitted. Claims can even be approved from their mobile. Click here to know more about the Approval Workflow.