Mileage expenses withGoogle maps

• Mileage expenses can be added to a cash or mileage claim
• Mileage expenses can created from the mobile app.
• A mileage expense will have a default per km rate configured by your Company
• Our new Google maps integration automatically calculates your trip distance and saves the map as a receipt

Mileage expenses on the desktop

Whether you are adding a mileage expense to a cash claim or a mileage claim, the process is the same.

In a claim, click on the + Expense and choose Mileage.

A 'blank' mileage expense will be created for you in the Detail view.  Update the from and to locations.  You can add multiple destinations.

Update any additional fields that are mandatory, like Trip reason, etc.  You will be prompted to Save the expense

If you're not able to see the Mileage option here, likely your database has more than one Mileage Expense Type enabled, and so you should be able to choose the “No Receipt” option and then choose the relevant Mileage Expense Type within the Expense itself.

Google maps will calculate the distance and ProSpend will calculate the expense amount based on the default Company mileage rate.

When the expense is saved the Google map is attached as your Receipt

Mileage on the mobile

For more information on how to create mileage expenses on the mobile, please see below:

Mileage Claims on Mobile