Supplier Invoices with PO Matching
Written by Rafi Mubarak
Updated at August 8th, 2025
Table of Contents
Purchase order matching
If your company is using the ProSpend Purchase Order module, when the invoice is scanned we will look for a purchase order number. If found, we will match the purchase order to the invoice. If there is no match you are able to search for all purchase orders for this supplier and match. Until a purchase order is matched you will not be able to submit the Request for approval.
Some companies allow an invoice to be submitted without a purchase order if the invoice is below a certain dollar value. This is a company policy configuration and you will be advised if this is the case.
Matching of PO lines to invoices
Matching and auto-coding process for the incoming invoice.
- Matches the price information on the invoice to the price information on the purchase order.
- Adopts the coding of the PO to the Supplier Payment Request as well as provides a side-by-side view to analyze the variance between the purchase order and the invoice.
- Matches the quantity information on the invoice to the quantity information on the product receipts that are selected for the invoice.
The auto-coding will been enabled if the invoice and po are a perfect match on amount.
If there is a variance then the user must choose from the PO lines to use. If there are any lines not used in the supplier invoice, this is left as available to use for any future invoices, or the PO can be marked as completed.