March 2022
Written by Rafi Mubarak
Updated at August 6th, 2025
Table of Contents
Validating Badge for Supplier Invoices
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- When the document has been corrected by our HITL team and the results returned the validating badge will disappear.
- There will be a time-frame for the HITL to be undertaken - for the document to be intercepted, corrected and then returned with all of the information required.
- If you do not wish to wait for our validation team then you can still intercept the document and fill the information.
Quickbooks API
We have developed an API for Quickbooks Online. If you're using Quickbooks Online for any of your entities, it can be integrated with ProSpend and all your claims including cash claims, credit card claims and supplier invoices will be exported as bills via API.
Please contact us via our support portal if you want to implement this for your company.
Average Supplier Invoice Total for the Previous 6 Supplier Invoices
We have introduced a feature in the supplier invoice module where the system can display the average total of the previous 6 supplier invoices on the claim screen for that supplier that have been finalised. All the user roles can view this supplier average section.
To calculate this average, the system looks at all the supplier invoices linked to any category or company and created by any user.
Please contact us via our support portal if you want to implement this for your company.
Exporting Bills that are linked Purchase Orders to MYOB Advanced without having to Create Purchase Receipts
Previously, it was mandatory for ProSpend to create purchase receipts in MYOB Advanced before exporting bills that are linked to purchase orders (that have also been exported to MYOB Advanced).
You can now choose to not create purchase receipts.
For this to occur, you will need to setup the inventory codes in MYOB Advanced to not require receipts.
If there are purchase orders that have already been exported before making the above changes, please contact your MYOB reseller to update those purchase orders to not require purchase receipts because ProSpend won’t be creating purchase receipts as soon as the above change is made.
Please contact us via our support portal if you want to implement this for your company.
Defaulting the Cost Centre and the Expense Type Details when new Purchase Orders are Created
Each supplier can be setup with a default cost centre and a default expense type.
Previously, these defaults were being applied to supplier invoices only. We have now included purchase orders to use these defaults too. When a purchase order is created, ProSpend automatically adds the first line and this first line will have the above defaults.
The system will also set these defaults to any additional lines that are added later.
Export Batch Total on the Claim Exports Screen
We have added a new column on the claim exports screen to show the export batch total which is the total of all the claims included within an export batch.
Supplier Name for Supplier Invoices and Purchase Orders on the Export Batch Screen
We have added a new column on the export batch screen to show the supplier name for supplier invoices and purchase orders.
Not Approved Status and Draft Watermark on Purchase Orders
If a purchase order is in "Not Submitted", "Pending Approval" or "Rejected" statuses, the system displays "NOT APPROVED" on the purchase order. Additionally, a "DRAFT" watermark is shown on the purchase order.
If a purchase order is in "Approved" or "Finalised" statuses, the system displays "APPROVED" on the purchase order.
